Job Summary

We seek a Finance & Operations Manager to leverage their quantitative skills in support of our growth as a global standards setting organization. You are a motivated, analytical “numbers person”. You are systems and process-oriented—you love pulling things together, organizing them, and making them work better. The Finance & Operations Manager will play an integral role in the effective operations of the organization with responsibility for coordinating and managing our organizational systems and administrative functions related to finance and operations. In this role you will have the opportunity to gain valuable knowledge and experience related to all aspects of nonprofit management as well as exposure to high-level strategic planning. You will ensure that we are efficient, effective, and well run. You are a roll-up-the-sleeves kind of person and can operate on multiple levels as our small organization grows and thrives.

REPORTS TO: Director of Finance & Operations

Areas of Responsibility

Our work is fast-paced and, while the primary areas of responsibility are as follows, we value adaptability and a collaborative mindset.

Finance

Manage A/P financial operations including processing invoices, tracking payments, coding expenditures, and monthly bank and credit card reconciliations
Iterate and implement expense and travel policies (we use Expensify)
Oversee document preparation and logistics for our annual audit
Serve as primary liaison with our outsourced bookkeeping firm (Jitasa)
Support accounting team on month-end close cycles, providing key inputs for the close process (adjustments, accruals, etc.)
Administer vendor contracting process to ensure completeness of documentation and timely payment of invoices
Support the Director of Finance drafting financial reporting and projections
Participate in formulation of annual budget and tracking against actual performance
Ensure orderly documentation of financial, operational, and personnel records
Contribute to continuous improvement of strong internal controls and financial policies to mitigate risks and ensure responsible stewardship of the organization’s resources
Cross train to provide backup for other Finance functions

Operations/Administration

Manage office infrastructure and operations including office space maintenance, supplies and materials
Identify and implement opportunities for continuous improvement of our data management system (Salesforce), document management system (DropBox), and exploring and implementing additional enterprise software as needed.
Support the Director of Finance and Operations in day-to-day activities related to organizational and administrative needs such as scheduling
Contribute to long-term strategic decision-making by providing research, analysis, and thought-partnership to effectively scale the organization through rapid growth
Oversee special projects as needed and collaborate with members of the broader team in activities related to the overall achievement of organization-wide goals.
Improve the efficiency and effectiveness of operations; find cost savings
Design and document new processes (sales operations, contracting, billing, etc.) as our business grows and evolves

Qualifications

3+ years of prior experience in a finance/accounting role that included A/P and GL transactions; Quickbooks proficiency required
Strong accounting, finance and analytical skills including financial planning and management
Project and operational management experience, including successful negotiations with vendors and internal stakeholders
Detail orientation with ability to multi-task; Must be flexible, dependable, and able to juggle multiple priorities without missing deadlines—ability to work effectively both at the office and remotely will be required
Strong team-player: we work as a small, tightly-knit team and you should be self-starting and motivated to find continuous improvement to systems and processes
Scrappy and excited about our fast-paced startup environment; willing to pitch in to do whatever it takes to get the job done right and expeditiously
Strong commitment to our mission and effective stewardship of organizational resources
Proficient computer skills including Microsoft Outlook, PowerPoint, and advanced Excel
BA required, advanced degree is a plus