AREAS OF RESPONSIBILITY

Our work is fast-paced and, while the primary areas of responsibility are as follows, we value adaptability and a collaborative mindset.

Annual Symposium Project Manager

• Lead planning and execution for an annual Symposium, including managing corporate event planning, production, budget, and technology vendors as well as the project team
• Drive the agenda planning process, including leading engagement with VRF’s internal agenda planning committee
• Recruit and manage speakers
• Project manage Symposium details, from planning to execution to post-event analysis

Event Manager

• Manage the production of virtual and in-person outreach events, webinars and roundtables
o Support all aspects of event planning, including scheduling, registration, venue coordination, technology & AV, budgets and attendee experience
o Understand the technical needs of events and identify/implement the right resource(s)
o Project manage events, including creating a project plan and timeline, identifying roles and responsibilities, working with content owners to plan and finalize content and speakers, scheduling check-in and debrief meetings
• Manage our internal calendar of events, ensuring relevant stakeholders are kept apprised of relevant updates
• Work with communications team colleagues to market events
• Research, assess, implement resources and best practices for effective event engagement and presentation
• Create and maintain resources to support event planning and event management that other staff can use for meetings/private events (and to support repeatability and scalability of public events and activities)
• Think big to deliver new ideas and creative approaches to continuously improve attendee experience
• Measure event contribution to our goals and improve results by continuously refining event strategy and execution
Pitching Appearances
• Lead and manage our annual calendar of speaking opportunities
• Provide administrative oversight of VRF’s annual speaking calendar

QUALIFICATIONS

To qualify for this role, you must have previous professional experience in event planning. We are looking for an exceptional excellent communicator, skilled facilitator, self-driven doer, and amiable team player who can thrive in a fast-paced and collaborative environment.

• 5 years+ corporate event planning experience; the ideal candidate will also have experience in corporate communications
• Proven experience leading and managing virtual and in-person corporate events
• Preferred candidate will have experience managing an annual calendar of speaking engagements
• Excellent organizational, attention to detail. and project management skills
• Partner-oriented: a great collaborator, communicator, and creative problem-solver
• Highly organized with the discipline to keep track of multiple parallel projects
• Passion for virtual event technology and an ongoing drive to improve the attendee experience
• Experience in managing projects that have tight deadlines, limited resources, and cross-functional dependencies
• Ability to meet the demands of multiple clients simultaneously, balancing speed with quality and accuracy